Plan Once...Review Constantly

Whether you are leading a multi million dollar business or managing a group of 5 front desk operators whose work quality will impact directly on your own deliverables, you should remember to Plan your Plan and Review that Plan.

The mistake that we often make is that we get excited about how fool-proof our plans are and how well thought out they are to the extent that we actually believe that it will work it self out. But a plan will not work it self out. A plan will only work when you work the plan. The most effective way to ensure that you are working your plan is to constantly review it.

Once again, it doesn't matter what your role is or what your business is as the habit of reviewing plans will provide you with the following:

1. Tell you how far you have come (or not come) since you put the plan in place
2. Allow you to modify and alter your approach as although your plan may be water-tight the environment in which you function is always in a flux
3. Enables you to decide whether your resources are adequate and used efficiently
4. Helps you to stop doing the 'interesting' stuff and start doing the 'meaningful' stuff. Or at the least, with a proper balance of both. The meaningful stuff are essentially those things that give you a revenue while the interesting stuff are 'the nice to dos'.
5. Ensure a sense of urgency is maintained. Notice how the board-room air is thick with energy and enthusiasm while the plan is being debated and how it slowly ebbs away as the days go by. Well, that's natural. It is bound to happen. Frequent reviews will pump in that energy and sense of urgency
6. Creates space for team members to provide their own inputs to make the plan work better
7. A sense of direction that you are heading the right way towards your annual goal or budget.

A review doesn't have to be all formal and serious in the sense that you don't have to drag your team into the board room all the time. Quarterly reviews could be done formally but your mid-quarter or even monthly sales reviews could be done (in fact I strongly suggest this) over a cup of coffee or lunch. If you are going to do this over drinks at the pub, then I suggest you do the review first before you view the drinks! For obvious reasons of course.

I have an interesting experience with conducting a business review at a pub. This happened many years ago at a pub in the city of Sandakan, east Malaysia. My boss and I had just delivered a workshop for the first time for a particular client and wanted to discuss on whether we had pitched the first-day of the workshop at the right level. We discussed this over coffee at the pub and did in fact work-out some critical changes for the next day. Once that was out of the way, we ordered our favourite beers and soon enough, we had our ideas flowing freely but all within the parameters that we had already decided just an hour earlier. I am not proposing that you run off to the pub every time you do a review. But a relaxing environment does indeed help.

Now, I am emphasizing on the nature of review setting is because of the following reasons. For any review to be effective, it must be:

1. Free of threat and pressure
2. Free of blame game
3. Full of respect and ownership
4. Full of goal focus
5. Always friendly and motivating
6. Always inquiring and advocating

So, a relaxed and friendly environment will help with the above.

Remember. A plan is only as good as how effectively you review it.
Go review!